Best Examples of Writing Apology for Not Attending Interview
And the position you’ve been waiting for so long has finally opened. You apply for the job without missing a beat, and guess what? You get shortlisted.
Feels like the universe is in your favor.
You are all ready to rock the interview, but a medical emergency hits, and you just can’t make it.
Totally disappointed? Makes sense!
What if I tell you a secret that you can still turn this setback into a comeback by writing a professional apology for not attending an interview?
When to Send an Apology for Not Attending an Interview
Umm … the sooner, the better!
The best approach is to write an apology as soon as you realize that you can’t make it to the interview.
Sending an apology email within 24 hours shows your professionalism and respect for the interviewer’s time.
But life happens.
If the circumstances are not in your favor and you need extra time to craft a thoughtful apology, that’s perfectly okay. It’s way better to write it a little late than to rush and send it half-baked.
How to Write a Polite Apology for Not Attending an Interview
In case you can’t make it to the interview and want to apologize, here’s how to craft a professional email copy:
1️⃣ Start by writing a clear subject line.
2️⃣ Own it that it’s you who missed the interview and express your apology sincerely by briefly explaining why you didn’t show up.
3️⃣ Politely ask HR to reschedule the interview if possible.
4️⃣ Wrap it up by showing gratitude for their understanding and consideration.
5️⃣ Last but not least, don’t forget to proofread before sending the email.
Example 1: A personal mistake
Dear Hiring Manager,
I hope you are doing well.
I want to reach out with a sincere apology for not being there at the interview [today/yesterday] for the role of [mention the position]. I mixed up the dates and thought my interview was scheduled for tomorrow. My bad!
I have been super excited for this opportunity to be a part of the [company name] team. If you please reschedule the interview, I’ll be forever grateful.
Thanks for your time!
Regards,
[Your Full Name]
[Email Address]
[Contact Number]
Example 2: Transportation issues
Dear Hiring Manager,
I hope you are doing fine.
I am writing to apologize for not attending the interview scheduled at [time] [today/yesterday] for the position of [mention post]. My car brakes failed, and I had a serious accident. The good news is that everyone in the car escaped any severe injuries.
Missing to make it to the interview has been extremely distressful for me. I’ve been looking forward to the interview since it was scheduled. So if you please reschedule, I’ll be thankful.
You can contact me via [mention the email address] or [contact number].
Thank you for your time!
Regards,
[Your Full Name]
